Learn how to update your Estonian company details in the Business Register. This 2026 guide covers address, board, contact person, UBO and document requirements for e-residents.
How to Change the Legal Address of Your Estonian Company (2026 Guide)
If you need to change legal address Estonia for your company, the process is simple and fully online. This 2026 guide explains the requirements, deadlines, and Business Register steps.
To change legal address Estonia companies must file an online application through the Business Register. Many e-Residents also need to check whether their new provider offers a licensed contact person, which is mandatory if the board resides abroad.
Table of contents
When Must You Change Your Legal Address in Estonia?
You must update the Business Register immediately if your registered address no longer matches reality. Typical scenarios include:
Service Termination
Moving Location
Adding Contact Person
Data Mismatch
Until the change is registered, official letters may still be sent to the old address, which increases the risk of missing deadlines and notices.
What You Need Before You Start
Before submitting the change in the Business Register, make sure you have the following:
- A valid legal address service agreement with the new provider.
- A contact person service agreement if the management board is located outside Estonia.
- Access to the e-Business Register with your e-Residency card, Smart-ID or Mobile-ID.
- The exact new address details, including street, building, apartment (if used), postal code, city and county.
- Confirmation that all board members agree with the change, if joint representation is required.
How to Change Legal Address Estonia in the e-Business Register
The change is submitted fully online. Follow these steps:
State Fee Alert: Changing *only* the legal address is free. However, if you are adding or changing the licensed contact person, a state fee of €25 will apply.
1
Go to https://ariregister.rik.ee/ and log in using your preferred authentication method (e-Residency card, Smart-ID or Mobile-ID). Select your company from the list under “My undertakings”.Step 1 – Log in to the e-Business Register
2
Choose the option to change the data of the company. The system opens an application where you can update the legal address, contact person and other details. Navigate to the section where the legal address is displayed.Step 2 – Open the Change Application
3
Replace the old address with the new one exactly as it appears in your service agreement. Use the official Estonian address structure. Make sure the city, county and postal code match the information provided by the service provider.Step 3 – Enter the New Legal Address
4
If the management board of the company is located outside Estonia, a licensed contact person is mandatory. In the same change application you can add or replace the contact person details provided by your service provider. The Business Register will show the name and registry code of the contact person service company.Step 4 – Add or Update the Contact Person (If Required)
5
Review all updated data carefully. When everything is correct, sign the application digitally. If the company has several board members with joint representation rights, each required member must sign. After signing, submit the application to the register.Step 5 – Confirm and Sign the Application
6
The Business Register generally processes simple address changes within one to three working days. Once the application is approved, the new legal address and contact person are visible in the public register and used for official correspondence.Step 6 – Registration and Effective Date
Why a Tallinn Legal Address Is Recommended
Many e-resident companies choose Tallinn as their registered office location even if the owners live abroad. Main reasons:
- Financial institutions and payment providers are more familiar with Tallinn addresses and often prefer them during onboarding.
- Tallinn is the main business centre of Estonia, which looks more credible for partners and clients.
- Mail handling is usually faster and more reliable in central locations.
- Many service providers combine Tallinn legal address with contact person and compliance support in one package.
How Address in Estonia by Dalanta Helps with Legal Address Changes
Address in Estonia by Dalanta provides a real Tallinn legal address together with licensed contact person services for e-Resident companies. When you switch your company to our address:
- You receive a service agreement that can be used immediately for the Business Register change application.
- Government letters and official notices are received, scanned and forwarded to you electronically within a short time frame.
- Our team assists with practical questions about filling in the change application and adding the contact person correctly.
- There are no hidden fees; pricing is transparent and fixed for the agreed period.
Frequently Asked Questions about Changing Legal Address in Estonia
How long does it take to change the legal address?
In straightforward cases the Business Register usually confirms the change within one to three working days after all required signatures are submitted. The new address becomes effective from the date of registration in the Business Register.
Is there a state fee for changing only the legal address?
No state fee is charged when you submit an application that changes only the legal address. However, if you are changing or adding a contact person, a state fee of **€25** will apply.
Do I always need a contact person as well?
A contact person is required if the management board of the company is located outside Estonia. In that case the legal address service and contact person service are provided together.
Can I submit the change if not all board members can sign?
If the articles of association require joint representation, the application must be signed by all board members who are required to sign according to the Business Register. If the representation rule allows individual signatures, one board member can submit and sign the change alone.
Conclusion
Keeping your Estonian company’s legal address up to date is a straightforward but important compliance task. With a valid service agreement and access to the e-Business Register, the change can be completed fully online in a few steps. Choosing a Tallinn address together with a licensed contact person ensures that official communication is handled reliably and that banks and partners can easily verify your company details. If you plan to move your company to a Tallinn legal address with contact person and mail handling, you can review the virtual office packages on our website and start the change process today. For additional guidance, you can review our virtual office overview, contact person requirement explanation, and legal address change instructions. These resources provide clear steps for keeping your Estonian company fully compliant while operating from abroad.