Do You Need a Contact Person in Estonia? (2026 Guide)
A licensed contact person is required when the management board of an Estonian company is located outside Estonia.
This guide explains when the contact person is mandatory, who can provide the service, and how the requirement works in 2026.
Most non-residents choose a virtual office service to meet the legal address requirement in Estonia. You can find the full overview of our virtual office solution at our virtual office guide. If you are planning to change your company’s address in the Business Register, the steps for submitting the update are explained in our guide on how to change your legal address in Estonia. These processes are closely connected, especially for companies managed from abroad.
What is a Contact Person in Estonia?
A contact person in Estonia is a licensed service provider authorised to receive official correspondence on behalf of a company whose management board is located outside Estonia. The contact person ensures that state authorities can reliably reach the company and that government notices are forwarded without delay.
In practical terms, the contact person is the company’s official point of contact in Estonia for courts, the Business Register and other authorities. For most e-Residents, appointing a licensed contact person is a standard part of setting up an Estonian OÜ.
When is a Contact Person Mandatory?
A licensed contact person is required when the company’s management board is located outside Estonia and the company has no local representative with a permanent Estonian address. This applies to most e-Residents who manage their Estonian OÜ remotely.
- All management board members reside outside Estonia
- The company has no physical presence or address held by a local resident
- The company uses a virtual office or legal address service
- The company receives official mail through a service provider
For official rules and legal wording, see the Estonian Business Register: https://ariregister.rik.ee/ .
What Does the Contact Person Do in 2026?
How the Contact Person in Estonia Supports Compliance
The contact person performs legally defined duties to ensure that a remotely managed Estonian company
remains reachable and compliant at all times. Core responsibilities include receiving official notices,
processing government mail and confirming communication through the Business Register.
Receive official mail
All official correspondence from courts, the Business Register and other authorities is received securely
on behalf of your company.
Forward documents
Government notices and legal documents are scanned and forwarded to the management board without delay.
Ensure legal compliance
The contact person confirms document receipt within the Business Register system and supports statutory compliance.
Who Can Act as a Contact Person?
Only licensed and authorised service providers may act as an official contact person for an Estonian company.
This requirement ensures that the company remains reachable by state authorities at all times and that
official notices are handled correctly.
- Licensed trust and company service providers
- Licensed accounting or administrative firms
- Notaries and attorneys with valid authorisation
- Service providers listed in the e-Residency Marketplace
Private individuals without a licence cannot act as a contact person. Dalanta OÜ is a licensed provider
and officially listed in the e-Residency Marketplace.
Difference Between Legal Address and Virtual Office
The terms legal address and virtual office are related but different. With Address in Estonia by Dalanta, both services are provided together, and most e-Residents use the complete virtual office package.
The table below summarises the practical differences between Dalanta’s legal address and virtual office services:
| Legal address | Virtual office | |
|---|---|---|
| Core purpose | Registered company address | Full remote-company solution |
| Mail scanning & forwarding | Included | Included |
| Licensed contact person | Not included alone | Included (required if board is abroad) |
| Business Register usage | Yes | Yes |
| Compliance coverage | Partial | Full |
| Best fit | Companies with local management | Companies managed entirely abroad |
In most e-Resident situations, the virtual office package is the practical choice because it includes both the legal address and the licensed contact person.
Related information
For a complete compliance solution including legal address, licensed contact person and secure mail handling, see our service overview here: Virtual Office in Estonia .
FAQ – Contact Person in Estonia (2026)
Do I need a contact person if I live outside Estonia?
Yes. A licensed contact person is mandatory for all Estonian companies whose management board members reside outside Estonia. This applies to most e-Residents operating an OÜ remotely.
Is mail handling included in the contact person service?
At Address in Estonia by Dalanta, mail scanning and forwarding are included. Government mail is received, scanned and delivered to you securely and without delay.
Can I register an Estonian company without a contact person?
Only if at least one management board member permanently resides in Estonia with a local address. If all directors live abroad, a licensed contact person is required during company formation and throughout operations.
Conclusion
A licensed contact person is a key requirement for most e-Residents managing an Estonian company from abroad. It ensures that authorities can reach the company, official notices are delivered correctly and compliance obligations are met without a physical presence in Estonia.
When combined with a legal address and secure mail handling, the contact person service forms a complete compliance solution for remote founders. For this reason, most e-Residents use a structured virtual office service rather than managing individual elements separately.
A fully compliant package, including legal address in Tallinn, licensed contact person and mail scanning, is available here: Virtual Office in Estonia by Dalanta .
For additional guidance, you can review our virtual office overview, contact person requirement explanation, and legal address change instructions. These resources provide clear steps for keeping your Estonian company fully compliant while operating from abroad.