Need to update your company’s legal address in Estonia? This 2026 guide explains the requirements, deadlines, contact person rules and how to file changes correctly.
How to Update Your Estonian Company Details (2026 Guide)
Update company details Estonia is required whenever a company’s legal information changes. If you need to update the official details of your Estonian company in 2026, the process is fully online through the Business Register. This guide explains how to update your company’s legal address, board members, contact person, shareholders, beneficial owners, and articles of association — step by step. Keeping your Estonian company details accurate in the Business Register is essential for maintaining compliance, avoiding penalties and ensuring reliable communication with authorities. The Estonian Business Register help system (abiinfo.rik.ee) clearly states that company data must be updated as soon as changes occur. This 2026 guide explains which details must be updated, when updates are required, and how to submit the changes online as an e-resident.
Table of contents
What company details must be updated?
Update company details Estonia is a mandatory process for every company, as all legal information must remain accurate in the Business Register. In 2026, all updates are submitted fully online. The Business Register lists the following items under “Juriidilise isiku andmete muutmine”:Legal Address
Contact Person
Management Board
Shareholders
Articles of Association
Beneficial Owners (UBO)
According to the official help page “Juriidilise isiku andmete muutmine”, these updates must be submitted without delay. Reference: https://abiinfo.rik.ee/
When must you update company details?
Under Estonia’s Commercial Code, updates must be submitted immediately after changes occur. For remotely managed companies, timely updates are especially important.
Warning: Failure to update company details may result in:
- Communication delays
- Compliance notices and suspension of procedures
- Difficulties during KYC or AML checks
- Possible penalties or compulsory dissolution in repeated cases
What you need before you start
To update company details, ensure you have the correct documentation prepared in advance:
- e-Residency digital ID card and PIN codes
- the new address details, board member data or amended articles
- contact person service agreement, if applicable
- legal address service agreement
- digitally signed confirmations where required
How to update company details in the Estonian Business Register
The update is completed online via the Business Register (ariregister.rik.ee). This process follows the structure described on the help page “Äriühingu andmete muutmine”.
1
Visit https://ariregister.rik.ee/ and authenticate using ID-card, Mobile-ID or Smart-ID.Log in
2
Choose the company from your dashboard and select “Muuda andmeid” (change the data).Select your company
3
You may update one or multiple fields in a single application (address, contact person, board members, shareholders, articles, or UBO).Choose the fields to update
4
Provide accurate data and attach required documents. For example, when updating the legal address, you must include a valid service agreement. When updating the contact person, the licensed provider must issue the appropriate confirmation.Enter the new information
5
All board members must digitally sign, unless the articles of association allow individual representation.Sign the application
6
Most changes require a 25 EUR state fee. The system will display the applicable amount before submission.Pay the state fee
7
According to Abiinfo, most change applications are processed within 1–3 working days, depending on volume and complexity.Processing time
For related topics, review our guides on virtual office in Estonia, the contact person requirement and how to change your legal address.
Specific Requirements: Address & Contact Person
When do you need a new legal address?
If your company changes its registered office address, you must update it immediately. This prevents delays in receiving official notices and procedural documents.When do you need a contact person?
If all board members reside outside Estonia, appointing a licensed contact person is compulsory. The contact person ensures that official correspondence reaches the company correctly. The Business Register will not approve an address change if the required contact person is missing. The practical details are explained further in the contact person in Estonia guide.How a virtual office helps maintain compliance
A virtual office service typically includes:
- registered legal address in Estonia
- licensed contact person, when required
- mail handling and document forwarding
- basic compliance monitoring
- digital notifications about incoming official mail
Frequently asked questions
Do I need a notary?
Notary involvement is required only for shareholder-related actions that legally require notarisation. Standard updates such as address, contact person or board member data do not need a notary.How long does the update take?
Most updates are processed within 1–3 working days. The exact time depends on the volume of applications.Can one board member sign?
This is possible only if the articles of association allow individual representation. Otherwise, all board members must sign the change application.What happens if I forget to update a change?
The company risks compliance reminders, delays with banks, or penalties if required corrections are not made in time.Conclusion
Updating your Estonian company details is a straightforward digital process, provided all required documents are prepared in advance. Ensuring accuracy in the Business Register is essential for maintaining compliance, especially when operating remotely as an e-resident. The official guide at abiinfo.rik.ee offers detailed explanations for each type of change, and professional assistance is available if you need support.