Address in Estonia by Dalanta
Document custodian in Estonia for dissolved companies
Arrange the custody of your Estonian OÜ’s documents before final deletion. Dalanta OÜ reviews your archive and, once the handover and appointment are agreed, acts as its registered document custodian.
Available independently of your liquidator, accountant or legal adviser.
- Provider
- Dalanta OÜ
- Legal role
- Depositary of documents
- General retention rule
- 10 years; statutory exceptions apply
- Best time to arrange
- Before final deletion
Document custody after company liquidation
Company deletion does not end the duty to preserve its records. A document custodian — dokumentide hoidja in Estonian — receives the deposited archive and is responsible for its preservation under the applicable rules. See the legal basis.
What the standard service covers
- Review of the archive’s format, contents and retention requirements.
- Acceptance and an inventory of the agreed digital archive.
- Dalanta’s custodian details for your liquidator’s registry submission.
- Preservation of accepted records for the agreed statutory retention period.
- A point of contact for requests concerning the deposited documents.
What we agree before handover
The custody agreement identifies the records accepted, their retention schedule and how access requests will be handled. Any separately chargeable retrieval or copying work is specified in advance and must respect statutory access rights. We confirm storage and backups, archive limits, retrieval charges and continuity arrangements in writing before payment or transfer of records.
Your liquidator continues to handle the company’s closure. Liquidation work, accounting corrections, scanning and physical storage are outside the standard digital-archive price.
Tell us before transferring anything. Some records need a different retention period or handling arrangement. We confirm the scope and price before accepting the appointment.
Arrange custody before final deletion
You can keep your existing liquidator. We coordinate the archive handover and custodian details for the final stage.
Describe the archive
Send the company name and registry code, expected deletion date, approximate archive size and whether it includes employee or paper records.
Agree the scope
We review the requirements, confirm the fee and agree the custody terms, retention schedule and transfer method.
Complete the handover
Transfer the agreed records. Once acceptance is confirmed, your liquidator uses Dalanta’s details in the final registry process.
Preserve the records
Dalanta holds the accepted archive and handles access requests according to the custody agreement and applicable law.
What can your company archive include?
We agree a handover list for your company. Typical records fall into three groups.
Company and legal records
Formation documents, articles of association, shareholder resolutions, management decisions and contracts.
Accounting and tax records
Annual reports, invoices, supporting accounting documents, tax records and relevant bank documentation.
Liquidation records
Liquidation decisions, final reports, registry submissions and relevant correspondence.
For founders and professional advisers
One archive handover. A clear custodian.
E-residents and owners living outside Estonia can arrange custody without becoming an existing Dalanta address or accounting customer.
Liquidators, accountants and law firms can also enquire for their clients. For several company archives, contact us to discuss the requirements and pricing.
The legal basis
Why an Estonian OÜ needs a document custodian
The general preservation rule
Section 46 of the General Part of the Civil Code Act requires a dissolved legal person’s documents to be handed over to the liquidator or a third party. The general preservation period is ten years, unless another law provides otherwise.
The custodian’s role
Section 219 of the Commercial Code allows an OÜ’s documents to be deposited with a liquidator, an archive keeper or another trustworthy person. The documents must be kept in Estonia. The custodian’s details are entered in the Commercial Register, and the custodian is responsible for preserving the deposited records for the statutory period.
Some record categories have different retention requirements. The archive therefore needs to be reviewed before a fixed-price custody arrangement is accepted.
Legal references checked on 14 September 2026. This overview does not determine the retention period for each individual record.
Before you arrange custody
Common questions
Is €299 an annual fee?
No. €299 + VAT is a one-time fee for a qualifying standard digital archive, subject to review. There is no annual storage subscription for the agreed retention period. Any services outside that scope are agreed separately.
Must every document be kept for exactly ten years?
No. Ten years is the general rule under §46, with exceptions where another law provides a different period. The archive review and custody agreement identify the applicable retention requirements.
Is this the same as a contact-person service?
No. A contact person receives official communications for a company. A document custodian preserves deposited company records after dissolution. You do not need to buy an address or contact-person package to request this service.
Can I use my existing liquidator?
Yes. This service covers document custody. Your existing liquidator remains responsible for completing the liquidation and submitting the necessary registry information.
What if my company has already been deleted?
Send us the registry code and current custodian information first. Under §219, replacing the registered document custodian and entering a new one requires a court ruling. A new service enquiry does not replace the existing custodian.
Who can access the archived documents?
Section 219 gives inspection rights to shareholders and their legal successors, the company’s creditors, and others with a legitimate interest. Requests must be assessed under the statutory rules before access is provided.
Can I include paper documents?
Describe the paper archive in your initial enquiry. Physical records are outside the €299 standard digital-archive scope and need a separate review and quotation before any handover.
Standard digital archive · €299 + VAT
Tell us about the archive before final deletion.
Start with the company and archive details:
- Company name and Estonian registry code
- Liquidator and expected deletion date
- Approximate size and digital or paper format
- Whether the archive includes employee records
Request an archive review
We’ll confirm the scope, price and handover requirements before accepting the appointment.
Contact Dalanta about document custodyInclude “document custody” in your message. Send an archive description first; transfer company records only after the handover method has been agreed.
An enquiry does not appoint Dalanta as document custodian.