Monthly Accounting Estonia (2026 Guide): Prices, Calculator and VAT

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Monthly accounting in Estonia is mandatory for every active OÜ, including companies owned by e-Residents. This 2026 guide explains how monthly accounting Estonia works, what it costs, how transaction-based pricing is calculated, and when you need VAT, OSS and payroll reporting.

Accounting services described on this page are provided by Dalanta Accounting OÜ. If you already use our legal address, contact person or virtual office services, you can add monthly accounting with the same trusted provider.

Monthly accounting Estonia with VAT and OSS reporting

Who needs monthly accounting in Estonia

Quick Answer: Every active Estonian OÜ must keep monthly accounting if they have regular bank transactions, are registered for VAT, pay salaries, or sell goods/services online. Even inactive companies must submit an annual "0-report."

You need monthly accounting in Estonia if at least one of the following applies:

  • Your company has regular income or expenses (bank transactions every month).
  • Your company is registered for VAT in Estonia.
  • You pay salaries to yourself or employees.
  • You sell through online platforms (Shopify, Amazon, Etsy, Stripe, PayPal and similar).
  • You have more than 0–20 transactions per month and wish to stay fully compliant.

Even if you live outside Estonia, your Estonian OÜ must keep accounts according to the Estonian Accounting Act. When there is no activity, the accountant usually submits “0-reports” and prepares the annual report from year-end data.

Monthly accounting prices in Estonia 2026

Quick Answer: Dalanta Accounting uses transparent, transaction-based pricing starting at a €59 monthly base fee, plus €1.65 per transaction. Additional services like VAT returns, OSS declarations, and payroll are billed separately.

Dalanta Accounting OÜ uses a transparent, transaction-based pricing model that works well for e-Residents. The main components of monthly accounting Estonia pricing are:

Service / ComponentPrice (Net)Frequency
Monthly Base Fee59 €Per month
Per Transaction Fee1.65 €Per bank/payment entry
VAT return (KMD + VD)30 €Per month (if required)
OSS declaration30 €Per month (if required)
Payroll reporting10 €Per employee/month
Annual report preparationfrom 75 €Once per year

All prices above are net. For Estonian VAT-liable companies, 24 % VAT is added on top of the accounting fee. You only pay for the services you actually need.

Monthly accounting price examples

1. Small OÜ with up to 50 transactions per month

  • Monthly fee: 59 €
  • Transactions: 30 × 1.65 € = 49.50 €
  • VAT reporting: not required (company not VAT-registered)

Total: 108.50 € per month + VAT (if applicable)

2. Growing OÜ with 50–100 transactions per month and VAT

  • Monthly fee: 59 €
  • Transactions: 75 × 1.65 € = 123.75 €
  • VAT return (KMD + VD): 30 €

Total: 212.75 € per month + VAT

3. E-commerce OÜ with 100–200+ transactions, VAT, OSS and one employee

  • Monthly fee: 59 €
  • Transactions: 150 × 1.65 € = 247.50 €
  • VAT return: 30 €
  • OSS declaration: 30 €
  • Payroll reporting: 10 € (1 employee)

Total: 376.50 € per month + VAT

Real-time monthly accounting calculator

Use the calculator below to estimate your monthly accounting costs in Estonia. Select the number of transactions and whether you need VAT, OSS and payroll. The calculator will show the total price both without VAT and with 24 % VAT included.

Estimate your monthly accounting fee

Base prices are exclusive of VAT. Turn on VAT if you want to see the total cost with 24 % Estonian VAT added.

Optional services per month:

Net monthly fee: 59,00 €
VAT 24%: 14,16 €
Total per month: 73,16 €
Net prices: monthly fee 59 €, transfers 1,65 € each, VAT return 30 €, OSS 30 €, payroll 10 €/employee. Accounting services are provided by Dalanta Accounting OÜ (info@dalanta.ee, www.dalanta.ee).

What counts as a transaction in Estonian accounting

The following entries are usually counted as transactions for monthly accounting in Estonia:

  • Incoming customer payments and card payments.
  • Outgoing supplier payments and subscription fees.
  • Bank transfers, including Wise and Revolut movements.
  • Marketplace settlements from platforms such as Shopify, Amazon and Etsy.
  • Payment processor fees from Stripe, PayPal and similar services.
  • Reimbursements and internal transfers that must appear in accounting.

Modern tools like Wise Business, Revolut Business, Stripe and PayPal may generate many small entries. Your accountant groups and categorises these according to Estonian standards.

How monthly accounting works in practice

The Process: First, you provide your accountant with read-only bank access and upload your invoices. The accountant categorizes transactions, submits monthly tax reports (VAT, OSS) to the Estonian MTA, and provides you with an overview of your financial position.

  1. You give the accountant access to bank statements or Wise/Revolut exports.
  2. You forward purchase invoices and receipts by email or upload them to a shared folder.
  3. The accountant records and categorises all transactions, income and expenses.
  4. Monthly VAT, OSS and payroll reports are submitted to the Estonian Tax and Customs Board (MTA) when required.
  5. You receive a monthly overview of profit, expenses and tax position.
  6. At year-end, the annual report is prepared based on your monthly accounting data.

Do you need VAT registration in Estonia

Quick Answer: VAT registration is mandatory in Estonia if your annual taxable turnover exceeds €40,000, or if you sell digital services/goods across EU borders. Once registered, monthly VAT declarations are required.

You usually must register for VAT in Estonia if at least one of these applies:

  • Your Estonian turnover exceeds 40 000 € in a calendar year.
  • You sell digital services to EU consumers.
  • You trade goods within the EU and need an EU VAT number.
  • Marketplaces such as Amazon require VAT registration for your seller account.

Once VAT registration is completed, monthly VAT returns become mandatory. Dalanta Accounting OÜ handles the registration process and ongoing filings as part of monthly accounting in Estonia.

Every Estonian company must file an annual report once per year. When your bookkeeping is done monthly, the annual report becomes a straightforward summary instead of a separate large project.

You can read a detailed explanation of annual reports here: Estonia annual report (2026 guide).

Monthly accounting works best when it is combined with compliant company details in the Business Register. If your management is located outside Estonia, you usually need:

FAQ about monthly accounting in Estonia

Do I need monthly accounting if I live outside Estonia?
Yes. The Estonian Accounting Act applies to all Estonian companies, regardless of where the shareholder or director lives. An OÜ owned by an e-Resident still needs proper bookkeeping and timely tax filings.
How much does monthly accounting in Estonia cost?
Monthly accounting in Estonia with Dalanta Accounting OÜ starts from 59 € per month plus 1.65 € per transaction. VAT, OSS and payroll reporting are added only if you actually need them.
Can Dalanta handle VAT registration and OSS for my Estonian company?
Yes. Dalanta Accounting OÜ can arrange VAT registration, submit monthly VAT and OSS declarations, and integrate your online sales channels with accounting.
What happens if my company has no activity for a few months?
If there are no transactions, the accountant usually submits 0-reports and keeps your company compliant. The accounting fee is then based on the minimal workload and annual report preparation.
How do I start monthly accounting with Dalanta Accounting OÜ?
You contact Dalanta Accounting OÜ, sign the accounting agreement and provide access to your bank statements and documents. Setup usually takes one working day for existing clients of Address in Estonia.

Start monthly accounting in Estonia with Dalanta

Dalanta Accounting OÜ provides complete accounting solutions for e-Residents:

  • Monthly bookkeeping and transaction-based pricing.
  • VAT, OSS and payroll reporting.
  • Preparation of the annual report and tax compliance support.

Email: info@dalanta.ee
Website: https://dalanta.ee