What counts as a transaction in Estonian accounting

The following entries are usually counted as transactions for monthly accounting in Estonia:

• Incoming customer payments and card payments.
• Outgoing supplier payments and subscription fees.
• Bank transfers, including Wise and Revolut movements.
• Marketplace settlements from platforms such as Shopify, Amazon and Etsy.
• Payment processor fees from Stripe, PayPal and similar services.
• Reimbursements and internal transfers that must appear in accounting.

Modern tools like Wise Business, Revolut Business, Stripe and PayPal may generate many small entries. Your accountant groups and categorises these according to Estonian standards.

How monthly accounting works in practice

1. You give the accountant access to bank statements or Wise/Revolut exports.
2. You forward purchase invoices and receipts by email or upload them to a shared folder.
3. The accountant records and categorises all transactions, income and expenses.
4. Monthly VAT, OSS and payroll reports are submitted to the Estonian Tax and Customs Board (MTA) when required.
5. You receive a monthly overview of profit, expenses and tax position.
6. At year-end, the annual report is prepared based on your monthly accounting data.

Do you need VAT registration in Estonia

You usually must register for VAT in Estonia if at least one of these applies:

• Your Estonian turnover exceeds 40 000 € in a calendar year.
• You sell digital services to EU consumers.
• You trade goods within the EU and need an EU VAT number.
• Marketplaces such as Amazon require VAT registration for your seller account.

Once VAT registration is completed, monthly VAT returns become mandatory. Dalanta Accounting OÜ handles the registration process and ongoing filings as part of monthly accounting in Estonia.

Annual report and connection with monthly accounting

Every Estonian company must file an annual report once per year. When your bookkeeping is done monthly, the annual report becomes a straightforward summary instead of a separate large project. You can read a detailed explanation of annual reports here: Estonia annual report (2026 guide).

Related services: legal address, contact person and virtual office

Monthly accounting works best when it is combined with compliant company details in the Business Register. If your management is located outside Estonia, you usually need:

• Virtual office in Estonia with a real Tallinn business address and secure mail handling.
• Licensed contact person in Estonia for non-resident-managed companies.
• Legal address change service if your company’s address in the Business Register is outdated.

FAQ about monthly accounting in Estonia

Do I need monthly accounting if I live outside Estonia?

Yes. The Estonian Accounting Act applies to all Estonian companies, regardless of where the shareholder or director lives. An OÜ owned by an e-Resident still needs proper bookkeeping and timely tax filings.

How much does monthly accounting in Estonia cost?

Monthly accounting in Estonia with Dalanta Accounting OÜ starts from 59 € per month plus 1.65 € per transaction. VAT, OSS and payroll reporting are added only if you actually need them.

Can Dalanta handle VAT registration and OSS for my Estonian company?

Yes. Dalanta Accounting OÜ can arrange VAT registration, submit monthly VAT and OSS declarations, and integrate your online sales channels with accounting.

What happens if my company has no activity for a few months?

If there are no transactions, the accountant usually submits 0-reports and keeps your company compliant. The accounting fee is then based on the minimal workload and annual report preparation.

How do I start monthly accounting with Dalanta Accounting OÜ?

You contact Dalanta Accounting OÜ, sign the accounting agreement and provide access to your bank statements and documents. Setup usually takes one working day for existing clients of Address in Estonia.

Start monthly accounting in Estonia with Dalanta Accounting OÜ

Dalanta Accounting OÜ provides complete accounting solutions for e-Residents:

• Monthly bookkeeping and transaction-based pricing.
• VAT, OSS and payroll reporting.
• Preparation of the annual report and tax compliance support.

Email: info@dalanta.ee Website: https://dalanta.ee