Virtual office in Estonia · 2026 guide

Virtual office in Estonia for e-Residents

Virtual office in Estonia gives your company a real legal address in Tallinn, a licensed contact person and secure mail handling that fully meets the requirements of the Estonian Business Register.

This page is the central pillar for all our virtual office guides. From here, you can access country-specific pages for Italy, France, Spain, Germany and other markets, and understand how the Estonian virtual office fits with your local situation.

Dalanta in the official e-Residency Marketplace

Real legal address in Tallinn

Licensed contact person

Built for e-Residents

View virtual office pricing → Country-specific guides

What is a virtual office in Estonia

A virtual office in Estonia is a combination of services that gives your company a legal address in Estonia and a licensed contact person, without renting physical office space. For most e-Residents and non-resident board members this is the standard way to meet the legal requirements of the Estonian Commercial Code.

The Estonian Business Register requires that each company has a local address that can be used for official letters and a contact person when the management board is located outside Estonia. The virtual office provides both and also includes mail handling and notifications so that you do not miss important documents.

All contracts are signed digitally with your Estonian digital ID, Smart-ID or mobile-ID and the service can be managed remotely from any country.

Address

Legal address in Tallinn

Registered address in Tallinn that can be entered in the Estonian Business Register as your company’s official address.

Contact person

Licensed contact person

Contact person service that fulfils the requirement when the management board is located outside Estonia.

Mail handling

Secure mail handling

Reception of official letters, scanning and notifications, according to the terms of your selected package.

Who is the virtual office in Estonia for

The virtual office service is suitable for most non-resident founders who have or plan to establish an Estonian private limited company (OÜ). Typical situations:

You are an e-Resident, the only board member of your company and you live outside Estonia.
You manage your company fully online and do not need a physical office, but the Business Register requires a local address and contact person.
You are changing service provider or updating your company’s legal address and want a clear, documented process.
You operate a consulting, software, digital services or e-commerce business that does not require a physical office in Estonia.

If at least one member of the management board lives in Estonia and uses a local address, a contact person may not be required. Many founders still choose a virtual office package to keep their private address separate from the company and to outsource mail handling.

How the virtual office service works

The process to start using the virtual office is straightforward and fully digital.

1 Order and KYC

Select your virtual office package, complete the order and fill in KYC / AML information for shareholders and board members.

2 Contract and setup

Sign the service contract digitally. You receive the exact address and contact person details to use in the Estonian Business Register.

3 Business Register update

For a new company, you use the data in the establishment application. For an existing company, you submit a change of data application.

Country-specific virtual office guides

The core legal rules for the virtual office in Estonia are the same for all founders. Practical questions often differ depending on where you live, how your local tax system works and which banks or payment providers you use. For this reason, there are country-specific guides linked to this pillar page.

Each guide explains how the Estonian virtual office and OÜ structure fit with your local tax residency, which banking options founders commonly use, and the typical questions that arise in that country.

Italy

Virtual office in Estonia for Italian founders

Estonian OÜ and virtual office for residents of Italy, with notes on banking and tax questions.

France

Virtual office in Estonia for French founders

Legal address, contact person rules and practical points for residents of France using e-Residency.

Spain

Virtual office in Estonia for Spanish founders

Focus on founders living in Spain, including invoicing, VAT and banking topics.

Germany

Virtual office in Estonia for German founders

How German residents use an Estonian OÜ and virtual office in a compliant way.

Asia

Estonia e-Residency & Virtual Office for Asia

Guide for founders from Asia: virtual office requirements, banking options, and how to operate an Estonian OÜ from Asian countries.

Virtual office pricing

Virtual office pricing is transparent and based on the length of the contract and the included services. The examples below are indicative. Adjust the names, prices and descriptions to match your current offers.

Note: 24% VAT is added to the prices.

Legal address

For companies with Estonian board member

€124 / year

Registered legal address in Tallinn
Basic mail reception and notification
Suitable when at least one board member lives in Estonia

Select legal address option →

Virtual office (address + contact person)

Standard solution for e-Residents

€124 / year

Legal address in Tallinn
Licensed contact person service
Mail scanning and notifications according to terms
Support for Business Register address and contact person update

Order virtual office package →

Accounting

For active companies

From €59 / month

Monthly accounting and VAT return filing
Annual report preparation
Support from Dalanta Accounting OÜ

View accounting price list →

Why choose Address in Estonia by Dalanta

Address in Estonia by Dalanta focuses on e-Residents and non-resident founders who manage Estonian companies fully online. The virtual office service is designed to be practical and compliant, with attention to long-term operation.

Official e-Residency Marketplace partner for legal address and contact person services.
Licensed contact person in Estonia with clear internal procedures.
Experience with e-Residents from many different countries and business models.
Possibility to combine virtual office with monthly accounting services.
Step-by-step guides for establishing companies, changing legal address and updating company data.

Compliance and legal notes

The virtual office and contact person service help your company meet the formal requirements of the Estonian Commercial Code for legal address and contact person. They do not replace your responsibility to keep company data accurate, file annual reports on time and comply with tax and accounting rules in Estonia and in your country of tax residency.

Keep the details of the management board and shareholders up to date in the Business Register.
Submit the annual report within the statutory deadline and maintain proper accounting records.
Register for VAT in Estonia or other countries when the thresholds and rules require it.
Consult a local tax advisor in your country of residency about how your Estonian company affects your personal and corporate tax situation.

Frequently asked questions

Is a contact person mandatory for my Estonian company

A contact person is mandatory when all members of the management board of an Estonian company are located outside Estonia. In that case, the company must appoint a licensed contact person and register it in the Estonian Business Register. If at least one board member lives in Estonia and uses a local address, a contact person may not be legally required, but many founders still use the virtual office package to separate their private address and outsource mail handling.

Is there a virtual office guide for my country

Yes. This pillar page explains how the virtual office in Estonia works in general. In addition, there are dedicated guides for founders from different countries, such as Italy, France, Spain and Germany. These guides explain how the Estonian legal address and contact person fit with your local situation, including banking and tax questions. You can find the links in the country-specific virtual office guides section above.

Can I use the Estonian virtual office for several companies

In most cases, the virtual office and contact person service is contracted per company. If you have more than one company and want to use the service for each of them, you need to conclude a separate contract for every company and update the Business Register data for each company separately.

Can I change my legal address and contact person later

Yes. You can change your company’s legal address and contact person at any time by submitting a data change application to the Estonian Business Register. There is a state fee for the change and all required parties must sign the application digitally. After the change has been approved, the Business Register will show the new address and contact person.

Does the virtual office include accounting and tax services

The standard virtual office package focuses on legal address, contact person and mail handling. Accounting, payroll and tax compliance services are provided separately by Dalanta Accounting OÜ. You can combine the virtual office with monthly accounting services so that your company has an integrated setup for address, contact person and reporting.

Can I use the virtual office address on my website and invoices

You can normally use the virtual office address as the legal address of your company on invoices, contracts and in the company details section of your website. If you need a separate address for marketing or branding purposes, this should be discussed separately to ensure that clients and partners are not misled and that official letters still reach the registered legal address.