Table of contents What is a virtual office in Estonia A virtual office in Estonia is a combination of services that gives your company a legal address in Estonia and a licensed contact person, without renting physical office space. For most e-Residents and non-resident board members this is the standard way to meet the legal requirements of the Estonian Commercial Code.
The Estonian Business Register requires that each company has a local address that can be used for official letters and a contact person when the management board is located outside Estonia. The virtual office provides both and also includes mail handling and notifications so that you do not miss important documents.
All contracts are signed digitally with your Estonian digital ID, Smart-ID or mobile-ID and the service can be managed remotely from any country.
Address Legal address in Tallinn Registered address in Tallinn that can be entered in the Estonian Business Register as your company’s official address.
Contact person Licensed contact person Contact person service that fulfils the requirement when the management board is located outside Estonia.
Mail handling Secure mail handling Reception of official letters, scanning and notifications, according to the terms of your selected package.
Who is the virtual office in Estonia for The virtual office service is suitable for most non-resident founders who have or plan to establish an Estonian private limited company (OÜ). Typical situations:
You are an e-Resident, the only board member of your company and you live outside Estonia. You manage your company fully online and do not need a physical office, but the Business Register requires a local address and contact person. You are changing service provider or updating your company’s legal address and want a clear, documented process. You operate a consulting, software, digital services or e-commerce business that does not require a physical office in Estonia. If at least one member of the management board lives in Estonia and uses a local address, a contact person may not be required. Many founders still choose a virtual office package to keep their private address separate from the company and to outsource mail handling.
How the virtual office service works The process to start using the virtual office is straightforward and fully digital.
Select your virtual office package, complete the order and fill in KYC / AML information for shareholders and board members.
Sign the service contract digitally. You receive the exact address and contact person details to use in the Estonian Business Register.
For a new company, you use the data in the establishment application. For an existing company, you submit a change of data application.
Country-specific virtual office guides The core legal rules for the virtual office in Estonia are the same for all founders. Practical questions often differ depending on where you live, how your local tax system works and which banks or payment providers you use. For this reason, there are country-specific guides linked to this pillar page.
Each guide explains how the Estonian virtual office and OÜ structure fit with your local tax residency, which banking options founders commonly use, and the typical questions that arise in that country.
Virtual office pricing Virtual office pricing is transparent and based on the length of the contract and the included services. The examples below are indicative. Adjust the names, prices and descriptions to match your current offers.
Note: 24% VAT is added to the prices.
Legal address
For companies with Estonian board member
€124 / year
Registered legal address in Tallinn Basic mail reception and notification Suitable when at least one board member lives in Estonia Virtual office (address + contact person)
Standard solution for e-Residents
€124 / year
Legal address in Tallinn Licensed contact person service Mail scanning and notifications according to terms Support for Business Register address and contact person update Accounting
For active companies
From €59 / month
Monthly accounting and VAT return filing Annual report preparation Support from Dalanta Accounting OÜ Why choose Address in Estonia by Dalanta Address in Estonia by Dalanta focuses on e-Residents and non-resident founders who manage Estonian companies fully online. The virtual office service is designed to be practical and compliant, with attention to long-term operation.
Official e-Residency Marketplace partner for legal address and contact person services. Licensed contact person in Estonia with clear internal procedures. Experience with e-Residents from many different countries and business models. Possibility to combine virtual office with monthly accounting services. Step-by-step guides for establishing companies, changing legal address and updating company data. Compliance and legal notes The virtual office and contact person service help your company meet the formal requirements of the Estonian Commercial Code for legal address and contact person. They do not replace your responsibility to keep company data accurate, file annual reports on time and comply with tax and accounting rules in Estonia and in your country of tax residency.
Keep the details of the management board and shareholders up to date in the Business Register. Submit the annual report within the statutory deadline and maintain proper accounting records. Register for VAT in Estonia or other countries when the thresholds and rules require it. Consult a local tax advisor in your country of residency about how your Estonian company affects your personal and corporate tax situation. Frequently asked questions Is a contact person mandatory for my Estonian company A contact person is mandatory when all members of the management board of an Estonian company are located outside Estonia. In that case, the company must appoint a licensed contact person and register it in the Estonian Business Register. If at least one board member lives in Estonia and uses a local address, a contact person may not be legally required, but many founders still use the virtual office package to separate their private address and outsource mail handling.
Is there a virtual office guide for my country Yes. This pillar page explains how the virtual office in Estonia works in general. In addition, there are dedicated guides for founders from different countries, such as Italy, France, Spain and Germany. These guides explain how the Estonian legal address and contact person fit with your local situation, including banking and tax questions. You can find the links in the country-specific virtual office guides section above.
Can I use the Estonian virtual office for several companies In most cases, the virtual office and contact person service is contracted per company. If you have more than one company and want to use the service for each of them, you need to conclude a separate contract for every company and update the Business Register data for each company separately.
Can I change my legal address and contact person later Yes. You can change your company’s legal address and contact person at any time by submitting a data change application to the Estonian Business Register. There is a state fee for the change and all required parties must sign the application digitally. After the change has been approved, the Business Register will show the new address and contact person.
Does the virtual office include accounting and tax services The standard virtual office package focuses on legal address, contact person and mail handling. Accounting, payroll and tax compliance services are provided separately by Dalanta Accounting OÜ. You can combine the virtual office with monthly accounting services so that your company has an integrated setup for address, contact person and reporting.
Can I use the virtual office address on my website and invoices You can normally use the virtual office address as the legal address of your company on invoices, contracts and in the company details section of your website. If you need a separate address for marketing or branding purposes, this should be discussed separately to ensure that clients and partners are not misled and that official letters still reach the registered legal address.
